South Asian Wedding Decor & Rentals in Canada

Do you need different decor for each event?

Mehndi, sangeet, ceremony and reception are usually four distinct setups, sometimes in the same room a few hours apart. If you are still working out which events you are having, the events guide covers what each one involves. Turnaround between events is the hard part, and it is where staffing costs live.

If two events are in one venue on one day, ask specifically how long the flip takes and whether guests need to be out of the room for it.

Fresh flowers or artificial — which should you choose?

Marigold in volume is expensive and seasonal in Canada. A lot of decorators mix fresh and high-quality artificial, which is completely normal and usually invisible in photos — but you should know which you are getting.

If fresh matters to you for the ceremony specifically, say so, and accept that it will cost more than the same look in artificial.

What does wedding decor cost?

Decor is usually the second-largest block after venue and catering, and it has the widest gap between a stock rental and a custom build of anything at the wedding.

What moves it: how many events, whether structures are rented or built, fresh florals versus faux, and how much labour the venue's load-in window forces them to schedule. Ask for the quote broken out per event — a single total tells you nothing you can compare.

Decor, Florals & Rentals — common questions

How much of the budget usually goes on decor?

Roughly 10–15% of the total on a typical wedding, which makes it the second-largest block after venue and catering. See the cost guide for how the rest divides up.

Can decor be reused between events?

Often, and it is one of the better savings available — ceremony florals moved to the reception, or mehndi decor reworked for the sangeet. It needs planning: someone has to move it, the schedule needs a gap, and the venue has to allow access.

Who sets up and takes down the decor?

The decorator's crew, but confirm it is in the quote — install and strike are real labour costs and are sometimes billed separately. Ask what time they can get into the room, because the venue's access window often decides what is buildable at all.