South Asian Wedding Planners in Canada

How does a planner handle family expectations?

A large part of this job is managing people, not logistics. Two sets of parents, aunts with strong views on the menu, a grandmother who needs a chair near the mandap.

The planners who are worth their fee are the ones who can absorb that and keep it away from you. It is worth asking, in the first call, how they handle disagreements between families. The answer tells you a lot.

What does a wedding planner cost?

Planners charge in three common ways: a flat fee, an hourly rate, or a percentage of your total wedding spend. Percentage pricing is normal at the higher end and worth understanding — it means their fee rises with your budget.

The number moves with how many events they are running, how many vendors they are managing, and whether they are designing the look as well as coordinating it. Service level is the thing to compare, not the headline figure.

When should you hire a wedding planner?

Before almost anything else, if you are hiring one. A planner is most useful while decisions are still open — they will save you money on decor and catering contracts that more than covers their fee, and they usually know which venues actually work for a baraat.

If you have already booked the venue, that is fine. Just get them involved before you sign anything else.

Planning & Coordination — common questions

Is a wedding planner worth it for a smaller wedding?

The value tracks the number of events and vendors more than the guest count. A 120-guest wedding with a mehndi, sangeet and reception has the same coordination load as a 300-guest one. For a single ceremony and reception, day-of coordination is usually the better buy.

What is the difference between a planner and a venue coordinator?

A venue coordinator works for the venue and manages the venue's obligations. A planner works for you and manages everything, including the venue. Assuming the first is the second is a common and expensive mistake — ask the venue plainly what theirs does and does not cover.

Can you hire a planner just for the mehndi and sangeet?

Yes, and many will. Family often handles the pre-wedding events while a planner runs the main day, or the reverse. Say which events you want covered when asking for a quote, because scope is what the fee is built on.