Find the right Full-service planning for your wedding, within your budget
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Full planning means someone runs the wedding with you from the start: budget, vendors, design, timeline, and the day itself across every event.
For a three-to-five event wedding with a dozen or more vendors, it is usually the difference between planning your wedding and having a second job for a year.
Get the scope in writing, because the same phrase covers quite different products. Ask specifically: which events are included, how many vendor meetings and site visits, whether they negotiate contracts, whether design and styling are in or extra, and how many people from their team are on site on the day.
The multi-event distinction is the one that matters most. A planner used to a single ceremony and reception is not automatically ready for a mehndi, a sangeet, a morning gurdwara ceremony and an evening reception across three venues.
Flat fee is a fixed price for a defined scope and is easiest to budget against. Percentage of total spend — commonly 10 to 20% — is normal on larger weddings, and it means their fee rises as your budget does.
Neither is wrong. But if you are on a percentage, agree what the percentage is calculated on, because "total wedding spend" can quietly include attire, jewellery and the honeymoon if nobody says otherwise.
The number moves with how many events they are running, how many vendors they are managing, and whether they are designing the look as well as coordinating it.
A planner also frequently saves money — through vendor relationships, catching contract terms, and preventing the overtime and last-minute fixes that come from a day nobody is running. That is not a guarantee, but it is why the fee is rarely the whole picture.
Some planners charge a percentage of your total wedding budget instead, most often on larger weddings.
Figures describe the Greater Toronto Area, 2026. GigSona — figures from vendors across the Greater Toronto Area, 2026. What a vendor actually quotes you depends on the type of event, how big it is, and exactly what you need — treat these as a starting point for a conversation, not a price list.
A planner's value is highest while decisions are still open. Hiring one after the venue, the caterer and the decorator are booked buys you a coordinator at a planner's price.
If your budget does not stretch to full planning, day-of or month-of coordination is the high-value alternative — and at minimum, never run a multi-day wedding with nobody coordinating the day itself.
Often, though not guaranteed. The saving comes from vendor relationships, catching bad contract terms, and preventing the overtime and last-minute fixes that come from nobody running the day. Treat it as risk reduction rather than a discount.
A venue coordinator works for the venue and manages the venue's obligations. A planner works for you and manages everything, including the venue. They are not substitutes, and assuming the first is the second is a common and expensive mistake.
Yes — many will take the ceremony and reception and leave the mehndi and sangeet to the family, at a lower fee. Say so up front, because scope is what the quote is built on.