Find the right Guest shuttle or coach for your wedding, within your budget
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Shuttles are the least glamorous transport booking and the one that most improves the day. Three hundred guests moving between a gurdwara and a banquet hall in their own cars is forty minutes of chaos and a parking problem at both ends.
It also removes the drink-driving question at the end of the night, which is worth the cost on its own.
A full-size coach seats around 50, a mini-coach 24 to 30. Not every guest uses the shuttle — assume roughly half to two-thirds if there is a hotel block, more if parking at the venue is poor.
Two smaller coaches running a loop often beat one large one, because the first departure does not have to wait for everybody. Ask the operator to price both.
Far longer than the drive. Loading 50 people takes 10 to 15 minutes at each end, and a single coach doing two runs doubles the whole window.
Build the schedule backwards from when the ceremony must start, and tell your planner or coordinator the plan so somebody is actually shepherding people onto the bus.
The hotel room block, primarily. Confirm with both venues where a coach can legally stop and whether it can wait — many banquet halls have no coach-sized layby and the answer is a nearby side street.
Post the times somewhere guests will see them, and have a named person at each pickup. A shuttle nobody knows about runs empty.
No published Canadian figures for wedding shuttle hire are specific enough to quote. What sets it: vehicle size, number of vehicles, total hours including waiting, distance, day and season, and overtime.
Most operators have a minimum booking of several hours. Ask what it is, because a single 30-minute transfer often costs the same as three hours.
For a wedding across two venues with a hotel block, almost always. They remove the parking problem at both ends, keep the schedule intact, and take the drink-driving question off the table at the end of the night.
Somebody who is not you. Give the schedule and the driver's number to your coordinator or a named family member, and have them at the pickup point. A shuttle nobody is shepherding leaves half full.
Usually two or three departures work better than a continuous loop — one early for older guests and families with children, one at the end, sometimes one between. Ask the operator to price a schedule rather than open-ended hours.